Your Portable Scanner Can Scan More Than Business Cards
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by: annrogers25
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Do you know how much one little portable scanner can simplify your life. Take trade shows and conferences, for example. Have you noticed just how much paper you bring back with you, from business cards to advertising materials. A portable scanner gives you the power to bring all that information back to the office without collecting a single piece of paper. One portable scanner streamlines all your companys future marketing and networking activities.
Optical character recognition technology scans and captures valuable contact data from business cards and other types of promotional materials onto your portable scanner. You have the option afterwards of using scanner software to organize the information into its own contacts management program or to download it to your laptop or desktop via USB cable. (No external power source needed.) The information also translates effortlessly to your own program, if you prefer. By exporting the data to your company network, you make the information available to your coworkers for their own marketing and networking efforts. Your boss will be pleased with that.
Portable scanners are for more than just business cards. They also work wonderfully for managing business expense receipts. With the help of parsing technology, a portable scanner captures key information such as vendor name and payment date, amount and method from receipts and organizes it into a digital filing system by category. You also have the capability to export the data to your companys Excel program for reporting purposes. Your accounting department will love you for it. A portable scanner also retains digital copies of all your receipts should you need them for future reference.
Try taking a portable scanner to your next business meeting. So much paper gets passed around at those meetings, and too much time is spent on reviewing documents. Use your portable scanner to capture the documents for review and comment back at the office. Access is easy, as your portable scanner allows you to add descriptive text to the digital files assigned to each document. A keyword search will quickly retrieve what you need.
Employees of small offices such as doctors or dentists offices spend a good deal of time reviewing and photocopying their patients personal identification documents. A portable scanner can capture the data from drivers licenses, medical insurance cards, passports and other forms of personal identification. Think of how much time and money will be saved by eliminating the need for trips to the copy machine every time you check in a patient.
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